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Microsoft Mechanics

Microsoft's official video series for IT Pros. Watch & share valuable content and demos from the people who build it. A focus on demos, how-tos and insights for Microsoft 365, Azure, Office, Windows, Surface and quantum computing.
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Now displaying: Category: Office 365
Jul 20, 2020

In this working from home tip, we'll show you how to change default Outlook meeting length in the desktop app to give others - and yourself - a little time between meetings. By default, meetings in Outlook are set to 30 minutes, but did you know you can set them to end earlier – as a default when creating future meetings? You can. And we'll show you how to end meetings 5 or more minutes early for everything you schedule in the future.

Note that this setting also roams and will be the default in Outlook on the web once you make this change.

For more tips like this, check out the working remotely playlist at https://aka.ms/WFHMechanics 

Jul 14, 2020

Get time back on your busy schedule with new AI-powered productivity capabilities lighting up with Cortana and Microsoft 365.

Discover three enterprise-ready experiences including a new daily Briefing email to help you start your day on track, Play My Emails in Outlook for iOS to help you triage emails in a voice-forward way, and the revamped Cortana in Windows10 with the new chat-based UI.

These Cortana experiences are delivered using services that fully comply with Office365’s enterprise-level privacy, security and compliance commitments, and are enabled by default.

Links: Explore what’s new with Cortana in Microsoft 365: https://Aka.ms/CortanaUpdatesMay2020

Learn how Cortana handles your data: https://aka.ms/CortanaAdminGuide.

Read details on each experience:

https://aka.ms/BriefingEmail

https://aka.ms/PlayMyEmails

https://aka.ms/CortanaInWindows

If you are unfamiliar with Microsoft Mechanics, we are Microsofts' official video series for IT. You can watch and share valuable content and demos of current and upcoming tech from the people who build it at #Microsoft.

Subscribe to our YouTube: https://www.youtube.com/c/MicrosoftMechanicsSeries?sub_confirmation=1

Follow us on Twitter: https://twitter.com/MSFTMechanics

Follow us on LinkedIn: https://www.linkedin.com/company/microsoft-mechanics/

Follow us on Facebook: https://facebook.com/microsoftmechanics/

#Cortana #Microsoft365 #Outlook #Office365 #Windows10

Jul 13, 2020

Get a hands-on tour of Microsoft Search, a tailored experience to search for information in your organization. You can easily find people, files, org charts, sites, and answers to common questions. See how it works, how to set it up quickly, and the advanced capabilities to help your users find the information they need to get work done.

Watch the step-by-step for setting Microsoft Edge prerequisites at https://aka.ms/EdgeforIT

Provision the Chrome browser extension. Download it at https://aka.ms/SearchMSI

To learn more about Microsoft Search, check out https://aka.ms/microsoftsearch 

Jun 30, 2020

Check out the new and upcoming capabilities in Microsoft Teams. As more and more of us are working remotely, Teams has become the go-to app for digital collaboration, online meetings, and the unified canvas to deliver powerful integrated app experiences.

Here's what we'll show you:

• Expanded view of participants from 4 to 9 of the most recently active.

• Raise Hand feature allows you to get the attention of others in a meeting.

• New pre-join meeting experience lets you dial in your settings and background effects prior to joining a meeting.

• Pop-out windows for meetings, chats, and apps coming soon to Teams.

• Microsoft Lists brings the power of lists and related workflow automation into Teams as an integrated app experience.

• Developer and admin experiences get better with the Visual Studio extension for Microsoft Teams and simplified publishing flow from Power Apps into Microsoft Teams.

Learn more about Microsoft Lists at https://aka.ms/MicrosoftLists

For a comprehensive roundup of all the new capabilities in Microsoft Teams, check out https://aka.ms/Teams2020Updates

If you are unfamiliar with Microsoft Mechanics, we are Microsofts' official video series for IT. You can watch and share valuable content and demos of current and upcoming tech from the people who build it at #Microsoft.

Subscribe to our YouTube: https://www.youtube.com/c/MicrosoftMechanicsSeries?sub_confirmation=1

Follow us on Twitter: https://twitter.com/MSFTMechanics

Follow us on LinkedIn: https://www.linkedin.com/company/microsoft-mechanics/

Follow us on Facebook: https://facebook.com/microsoftmechanics/ 

#Microsoft #MicrosoftTeams #Collaboration #PowerApps

Jun 24, 2020

See the admin-focused updates to Windows Virtual Desktop for the first half of 2020. Starting with the brand new Windows Virtual Desktop admin center, we'll show you the new integrated processes for creating host pools, managing apps, workspaces, and users - without dependencies on PowerShell scripting. The new experiences are also integrated with Azure Monitor and Log Analytics for performance tracking and Azure Automation for auto-scaling.

To help meet the needs of remote workers, the recent updates to our managed Windows Virtual Desktop service will provide a more efficient, productive, and secure approach to desktop virtualization.

Get the PowerShell script Windows Virtual Desktop autoscaling here at https://aka.ms/WVDautoscaling

Watch the Windows Virtual Desktop virtual event on-demand at https://aka.ms/WVDVirtualEvent

For more info on Windows Virtual Desktop and how to set it up, see our full playlist at https://aka.ms/wvdplaylist 

Jun 24, 2020

Brad Anderson, Microsoft 365 CVP, introduces updates to help IT better support secure remote work. He covers the growth in Microsoft Teams during this unprecedented time and its pivotal role in today’s work environment. Brad demonstrates updates to Microsoft Endpoint Manager and Configuration Manager 2002 with tenant attach, the new Company Portal app, improved macOS management, and more.

You'll also see the new Windows Virtual Desktop admin experience, with improvements in provisioning, app and user management, plus global expansion and more robust scaling automation with Azure Automation.

Finally, you'll get an early look at the new Microsoft Productivity Score, which gives you insights that transform how work gets done - across collaboration, mobility, communication, endpoint analytics, and network connectivity.

Guides for deploying Microsoft Teams at scale can be found at https://aka.ms/MicrosoftTeamsforIT

Try the new Endpoint Manager portal yourself, it can be found at https://endpoint.microsoft.com

To see what's new about Productivity Score, check out https://aka.ms/ProductivityScoreBlog

To learn more and find additional news for IT, check out https://aka.ms/AprilITNews 

Apr 28, 2020

Get a hands-on tour of how to deploy Microsoft Edge to your devices. Learn about Edge package options for automated installation, how to deploy Edge to Windows PCs using MECM (Microsoft Endpoint Configuration Manager), and steps to ensure all managed devices, including your phones and Macs, are provisioned with Edge.

The new Microsoft Edge is based on Chromium and is compatible with both modern web standards, as well as your existing browser-based apps. Through a built-in IE Mode, you can browse Internet Explorer-dependent applications and sites without leaving the context of Edge. As expected, Edge brings enterprise-ready security, privacy and manageability controls. All this makes Microsoft Edge the best browser for business across PC, Mac and mobile devices.

MSI-based packages found at: https://aka.ms/edgeenterprise More info on Edge Channels: http://aka.ms/EdgeChannels Full playlist for Microsoft Edge and Microsoft Search: http://aka.ms/EdgeforIT

Mar 10, 2020

Get tools and tips to save time as an IT Admin as you validate, communicate and scale your Teams rollout.

Microsoft Teams represents a fundamental shift in the way people communicate and collaborate. Don’t wait to think about user adoption until after you have deployed Teams. Having a plan for user adoption needs to go hand-in-hand with your planning for technical readiness. We’ve gathered the learnings from thousands of organizations that have deployed Teams, to give you guidance and tips so your deployment is a success.

If you’re new to this series or want to learn more about Microsoft Teams, check out our complete playlist at https://aka.ms/MicrosoftTeamsforIT to discover:

• How to enable and configure Microsoft Teams

• The available security and compliance controls

• Upgrading from Skype for Business to Teams

Get Microsoft 365 learning pathway templates at: https://aka.ms/m365LP

For additional technical resources go to: https://aka.ms/TeamsAdoption

For training go to: https://aka.ms/TeamsLiveTraining 

Mar 5, 2020

See the steps an admin must take to move from Skype for Business to Microsoft Teams. Online or on-premises.

This video takes you through the mechanics of the upgrade options, built-in services you’ll want to know about before you start, and explains the steps you’ll take for:

1. Skype for Business Online with Enterprise Voice to Teams if you have a Microsoft Calling Plan

2. Skype for Business Online with Enterprise Voice using Cloud Connector Edition or Direct Routing

3. Skype for Business Server with or without Enterprise Voice

Bulk action PowerShell commands shown in the video:

#Enumerate all Teams Only users $TOUsers = get-csonlineuser | Where-Object TeamsUpgradeEffectiveMode -eq "TeamsOnly" | select-object UserPrincipalName

#Migrate those users' meetings to Teams foreach ($TOUsers in $TOUsers) {Start-CsExMeetingMigration -Identity $TOUsers.UserPrincipalName -TargetMeetingType Teams -Confirm:$false}

#Get a summary of progress Get-CsMeetingMigrationStatus -SummaryOnly

Feb 20, 2020

The top considerations and options. Upgrade from Skype for Business to Microsoft Teams. This video is for two groups: organizations that want to adopt Microsoft Teams and need to transition users from Skype for Business, and organizations staying ahead of Skype for Business Online retirement in 2021.

No matter the path you choose, if you follow this guide, no user will miss a chat message, and every meeting will be accessible, whether that’s from Skype or Teams.

Mentioned links: Teams Automatic Upgrade https://aka.ms/TeamsAutomaticUpgrade. For smaller organizations that do not have hybrid or on-premises dependencies and are using Skype for Business Online only. Great benefit if you don’t have dedicated IT staff.

Microsoft Teams end-user and IT Admin capabilities https://aka.ms/MicrosoftTeamsForIT A full overview, including security and compliance benefits.

Exchange & Microsoft Teams configuration. https://aka.ms/ExchangeTeams Microsoft supports Exchange running on-premises, but there is configuration needed.

Network configurations for Microsoft Teams https://aka.ms/TeamsNetworkPrep Find recommendations for the right network configurations such as having common TCP and UDP ports open.

Hybrid configuration with Skype for Business Online https://aka.ms/TeamsSFBHybrid Steps using PowerShell

Read these considerations https://aka.ms/SkypeToTeams A text overview of the top considerations for your upgrade from Skype to Teams.

Instructor-led workshops Attend at https://aka.ms/SkypeToTeamsPlanning

There is more to come. Keep checking back to watch the series on Microsoft Teams for IT, where next, we’ll go deeper on how to implement your Skype for Teams upgrade and end user training here on Microsoft Mechanics at aka.ms/MicrosoftTeamsForIT.

Jan 31, 2020

The controls in Microsoft 365 to help drive security and compliance as your users work in Microsoft Teams. Microsoft Teams benefits from the security and compliance foundation of SharePoint, OneDrive and Exchange, so if you are used to the controls for these workloads, for the most part, you’ll just need to extend these to your Teams environment.

You’ll get details on turning on...

Multi-factor authentication. Learn more about MFA at https://aka.ms/mfa

Data Loss Protection. Learn more at https://aka.ms/DLP

Information Classifications. Learn more at https://aka.ms/infoclassification

eDiscovery. Learn more at https://aka.ms/M365eDiscovery

Information barriers. Learn more at https://aka.ms/informationbarriers

 

Jan 6, 2020

A look at updates to Windows Admin Center and the latest Hybrid capabilities, from Hyper-V and live migration support, Hybrid options to configure backup, point to site VPN and VM replication in Azure. At Microsoft Ignite 2019, this was session THR2301: Hybrid cloud server infrastructure: your path to hybrid with Windows Admin Center - latest updates. Jeff Woolsey is a Principal Program Manager at Microsoft for Azure Stack HCI, Windows Server and a leading expert on Virtualization, Private and Hybrid Cloud. Jeff has worked on virtualization and server technology for over eighteen years. He plays a leading role in the Windows Server Engineering team, helping to shape the design requirements for Azure Stack HCI, Windows Server 2019, 2016, 2012 / R2, 2008 R2, Microsoft Hyper-V Server 2019, 2016, 2012/R2, 2008 R2, System Center 2012 / R2, and Windows Admin Center. Jeff is an authority on ways customers can benefit from virtualization, management, and cloud computing across public, private, and hybrid environments. Jeff is a sought-after hybrid cloud expert presenting in numerous keynotes and conferences worldwide with Bill Gates, Steve Ballmer, & Satya Nadella.

Jan 6, 2020

Get the essentials on Microsoft's security and compliance approach for Microsoft Teams. From the controls we give you to manage security and compliance for the core Microsoft Teams experiences of chat, calls, meetings, and apps; to how Microsoft manages the Teams service to stay ahead of threats and stay compliant with the latest industry regulations. We explain where and how Teams data is stored and why that matters as you build your information governance strategy, as well as how to determine where your data resides in Microsoft's data centers to meet your data residency needs.

See the data center coverage of Microsoft Teams at https://aka.ms/teams-locations

Get auditor reports for Microsoft 365 in the Service Trust Portal at https://aka.ms/STP

See the regulations supported by Microsoft 365 https://aka.ms/complianceofferings

More information on the security and compliance controls tailored to the core Teams experience. https://aka.ms/teamssecurityandcompliance

If you are in a government cloud service you can keep up to date at https://aka.ms/TeamsGovRoadmap

Continue learning more about Teams at https://aka.ms/SuccessWithTeams

Try out Teams if you haven't yet at https://aka.ms/TryTeams

Save this link to watch the whole series on Microsoft Teams Essentials for IT: https://aka.ms/MicrosoftTeamsforIT

Dec 2, 2019

The first video in our Microsoft Teams for IT series offers an overview of configuration options and takes IT Admins through important considerations for planning, deploying, and rolling-out of Teams for their organization. You'll get a breakdown of the core components and the enterprise-class policies and security that you need and expect as an IT Admin. In addition, you'll see the easy customization options to tailor Microsoft Teams for your organization.

Network requirements for running Office 365 and Microsoft Teams: https://aka.ms/O365NetworkReqs

More information on rolling out Microsoft Teams: https://aka.ms/RollOutTeams

Resources for Microsoft Teams training can be found at: https://aka.ms/TeamsOnboarding

Save this link to watch the whole series on Microsoft Teams Essentials for IT: https://aka.ms/MicrosoftTeamsforIT

Jul 18, 2019

Automate repeated tasks and extend Microsoft Teams to the field with code-free business apps using Microsoft Flow and PowerApps. Aya Tange returns the show to demonstrate what's possible integrating Flow and PowerApps with Microsoft Teams.

Get more information at https://aka.ms/TeamsFlowPowerApps
Watch more shows on Microsoft teams at https://www.youtube.com/playlist?list=PLXtHYVsvn_b8FEycz7VsKnljYFmtYxnEv

May 22, 2019

A look at the new Windows Autopilot capability called white glove. Whether you run IT for an organization or you're a vendor providing IT service, white glove, allows you to pre-provision applications, policies, and settings for a Windows 10 device, so users can be up and running on a new Windows 10 computer in a few moments. Also, the latest Windows 10 Autopilot features that we've delivered in Windows 10 1809 and beyond.

May 16, 2019

Join us for a quick look at the new and improved Supervision policies in Microsoft 365. Learn how to create policies to help enforce corporate communications policies, monitor risk management, and meet regulatory compliance requirements. Use custom and intelligent policy conditions, such as the offensive language data model, to capture and flag all email and Microsoft Teams communications. Learn how to easily review and classify captured messages with the new management and reporting experience in the Security & Compliance Center.

For more information on Supervision policies in Microsoft 365, follow this link: http://aka.ms/supervision

Apr 30, 2019

Learn everything you need to know about using Microsoft Teams in 15 minutes. Aya Tange from Microsoft Teams walks through the end-to-end user experiences with a full demo tutorial: from chat and collaboration to online meetings and calling capabilities. If you're in IT, we also cover the core set of admin controls for managing Microsoft Teams.

This show was recorded at Microsoft Ignite | The Tour in Amsterdam.

To learn more, check out: http://aka.ms/SuccessWithTeams

Have more questions, check out Aya's Top 10 FAQ: http://aka.ms/TeamsTop10

Apr 1, 2019

Microsoft CVP, Brad Anderson, takes you through the latest updates to support modern experiences across devices with Windows 10 and Office 365.

In this show, Brad demonstrates cold-booting his personal, highly-managed and secured Windows 10 device in under 20 seconds. We'll also show you new options to get to managed remote Windows sessions and apps across devices using the new Windows Virtual Desktop. And we show new streamlined management experiences for Microsoft 365 administrators as well as what you can do to set baseline protections and device configurations quickly using built-in Security Baselines in Microsoft Intune.

To sign up for the Windows Virtual Desktop Preview at:
https://aka.ms/wvdpreview

Enable updates to the Microsoft 365 Admin Center at:
https://admin.microsoft.com

Find out more about application compatibility as part of your shift to Windows 10 and Office 365 at:
https://aka.ms/AppAssure

Find desktop deployment how-to guidance at:
https://aka.ms/HowToShift

Apr 1, 2019

On this show, we’ll take a closer look at Windows Virtual Desktop, now in public preview. See how you can give your users the only Windows 10 multi-session experience virtualized in the cloud and available on any device. Scott Manchester demonstrates how WVD delivers the best Office experience with multi-session virtual scenarios that virtualize persistent storage in a multi-session environment. Keep watching for a sneak peak of the next generation admin experience for WVD in the Microsoft Azure portal.

To sign up for the Windows Virtual Desktop preview, go to:
https://aka.ms/WVDPreview

Mar 5, 2019

Microsoft Information Protection is a family of complementary solutions to help you to discover, classify, protect and monitor your sensitive information, wherever it lives. Whether its on-premises, on devices, or in the Cloud.

Whether you are concerned about protecting the security and privacy of your company data due to regulatory requirements or need to protect specific intellectual property, watch as Gagan Gulati from the Information Protection engineering team at Microsoft demonstrates the latest updates for information protection in Microsoft 365:
- Discover all your data to identify your most sensitive information and ensure the right automated classification and labeling with appropriate controls,
- And take advantage of our risk containment capabilities, including post-breach threat investigation when important data is exposed on your end points

Mar 4, 2019

Harnesses trillions of threat signals from the Microsoft Intelligent Security Graph to secure your workplace using Microsoft Threat Protection. Security CVP Rob Lefferts shows you the unified single consul for visibility of security threats across your identities, endpoints, email, user data, SaaS apps, infrastructure and more. See how this helps build and investigate a connected account of what's going on in your environment. This includes built-in protections and how new AI-powered security playbooks dynamically hardens your environment through automated workflows.

Feb 20, 2019

Explore Progressive Web Apps (PWA), a new class of apps that deliver native platform experiences to enhance performance, resilience, installation, and engagement with apps. Aaron Gustafson, Principal Program Manager from the Microsoft Edge browser team, tells you what PWAs are, shows you where to find them, and explains how to build them. You'll also get a look at the most recent PWA addition: the brand new Office app.

Jan 31, 2019

Lead engineer Iram Arras takes you on a demo-rich tour of updates to Advanced eDiscovery capabilities for Microsoft 365. See how we’ve streamlined and automated organizational search with a central built-in eDiscovery solution. This allows you to hold, search, and review data as you conduct investigations of any type.

Jan 9, 2019

What’s changed for Office client deployment, with Click-to-Run, now the only installation option for Office. See what gets better with the new Office Client Policy Service and the Office Customization Tool...including fast and predictable removal of previously installed MSI packages and how combined with System Center Configuration Manager you get a greatly improved and single integrated process for Office deployment with Click-to-Run. If you’ve deployed Office client for your organization in the past, you’ll know that with previous versions of Office there were two primary paths for installation, you could choose to either deploy a version of Office with MSI packaging or a version of Office using Click-to-Run packaging. Many of you may have chosen to use the MSI package. It’s familiar, had great customization options, and an affinity with volume activation. Moving forward all current versions of Office, including Visio and Project will only use Click-to-Run for installation and with our new tools you can still perform granular configurations.

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