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Microsoft Mechanics Podcast

Why, how & when to use current and upcoming Microsoft tech for IT implementers, developers and tech enthusiasts. Hosted by Microsoft Director Jeremy Chapman and his colleagues. An official Microsoft video series.
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Now displaying: Category: Office 365
Jan 13, 2022

You'll see recent and upcoming updates to Teams for frontline workers and admins. Timely communication and access to information on the ground makes for faster decision making and leads to increased job satisfaction. We're building distinct frontline experiences crafted for Teams to bring the whole workforce together to communicate and collaborate on one unified platform. Microsoft Team's Vice President, Kristina Behr, joins Jeremy Chapman to share updates for using Teams on the frontline.

New mobile app experiences with Microsoft Viva Connections
Updates to the Teams Walkie Talkie experience for frontline workers to connect and collaborate on the go
Simplified provisioning and device management experiences for admin supporting frontline staff
New APIs and connectors to integrate
Teams with your existing workforce management solutions

► QUICK LINKS:

00:00 - Introduction
00:46 - Core frontline worker capabilities in Teams
03:17 - Improvements on Teams mobile app (Viva Connections)
04:45 - Walkie Talkie updates
05:50 - Admin experience: Mobile device management updates
07:09 - New onboarding wizard
10:15 - How prepopulated policy package works
11:52 - Integrate Teams with custom apps
13:02 - What’s next for Teams for frontline workers?
13:51 - Wrap up

► Link References:

Check out our show on Viva Connections at https://aka.ms/VCmechanics
Find more on Teams for frontline workers at https://aka.ms/frontline-workforce

► Unfamiliar with Microsoft Mechanics? We are Microsoft’s official video series for IT. You can watch and share valuable content and demos of current and upcoming tech from the people who build it at #Microsoft.

Subscribe to our YouTube: https://www.youtube.com/c/MicrosoftMechanicsSeries?sub_confirmation=1
Join us on the Microsoft Tech Community: https://techcommunity.microsoft.com/t5/microsoft-mechanics-blog/bg-p/MicrosoftMechanicsBlog
Watch or listen via podcast here: https://microsoftmechanics.libsyn.com/website

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Dec 1, 2021

Set up Microsoft Teams Essentials, our new most affordable option. Get the best of Teams with easy instant meetings for anyone — whether they have Teams or not. The Microsoft Teams Essentials experience starts at just $4 per user per month with no meeting time limits. Jeremy Chapman, Microsoft 365 Director, walks you through step-by-step setup options.

• Sync your existing calendar with Teams. Configure email to be delivered to both Google and Microsoft services with dual delivery.
• Use Teams without migrating your mailboxes to the cloud. Allow read and write access across calendars in your on-prem mailboxes when using Microsoft Exchange.
• Experience rich online meetings with video and voice, chat-based collaboration with everyone on your team, your customers, or your partners
• Easily share your screen or other content with anyone in the meeting, and work simultaneously on documents in the Microsoft Office experience.

► QUICK LINKS:

00:00 - Introduction
01:31 - Setup options
02:19 - Paths to deploy Teams Essentials
04:07 - Walk through configuration
05:42 - Sync calendars with Teams
09:18 - Route mail from Microsoft 365 to Gmail
10:17 - Set up mail flow rules
11:34 - Wrap up

► Link References:

Check out setup options and sign up for the service at https://aka.ms/TeamsPlans
Find a Microsoft certified partner near you at https://aka.ms/PartnerFinder
If you are the partner or looking to tackle this yourself, go to https://aka.ms/ExchangeHybridCalendar
To learn more, check out https://aka.ms/TeamsEssentials

► Unfamiliar with Microsoft Mechanics? We are Microsoft’s official video series for IT. You can watch and share valuable content and demos of current and upcoming tech from the people who build it at #Microsoft.

Subscribe to our YouTube: https://www.youtube.com/c/MicrosoftMechanicsSeries?sub_confirmation=1
Join us on the Microsoft Tech Community: https://techcommunity.microsoft.com/t5/microsoft-mechanics-blog/bg-p/MicrosoftMechanicsBlog
Watch or listen via podcast here: https://microsoftmechanics.libsyn.com/website

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Nov 17, 2021

A first look at SQL Server 2022—the latest Azure-enabled database and data integration innovations. See what it means for your hybrid workloads, including first-time bi-directional high availability and disaster recovery between Azure SQL Managed Instance and SQL Server, Azure Synapse Link integration with SQL for ETL free near real-time reporting and analytics over your operational data, and new next-generation built-in query intelligence with parameter sensitive plan optimization. Bob Ward, SQL engineering leader, joins Jeremy Chapman to share the focus on this round of updates.

► QUICK LINKS:

00:00 - Introduction
00:38 - Overview of updates
02:19 - Disaster recovery
04:26 - Failover and restore example
06:16 - Azure Synapse integration
09:04 - Built-in query intelligence
10:19 - See it in action
12:52 - Wrap up

► Link References:

Learn more about SQL Server 2022 at https://aka.ms/SQLServer2022
Apply to join our private preview, and try it out at https://aka.ms/EAPSignUp

► Unfamiliar with Microsoft Mechanics? We are Microsoft’s official video series for IT. You can watch and share valuable content and demos of current and upcoming tech from the people who build it at Microsoft.

Subscribe to our YouTube: https://www.youtube.com/c/MicrosoftMechanicsSeries?sub_confirmation=1
Join us on the Microsoft Tech Community: https://techcommunity.microsoft.com/t5/microsoft-mechanics-blog/bg-p/MicrosoftMechanicsBlog
Watch or listen via podcast here: https://microsoftmechanics.libsyn.com/website

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Nov 8, 2021

Tour updates to improve your hybrid work and collaboration experiences across Microsoft 365. We've focused on capabilities that give you more flexibility in the way you work, whether that's in the office, at home, or anywhere in between.

The latest round of updates fall into two main categories: New ways to securely share your work while collaborating with people inside and outside your organization, and the continuous infusion of intelligence across Microsoft 365 experiences to save you time. Omar Shahine, Microsoft 365 CVP, joins Jeremy Chapman to walk you through all the updates.

► QUICK LINKS:

00:00 - Introduction
00:56 - File sharing and what’s new in OneDrive
03:20 - New in OneDrive web experience
04:27 - SharePoint Syntex and user experience
06:35 - Teams and SharePoint connected experiences
07:46 - Capabilities for recorded Teams meetings
09:04 - Updates to Microsoft Lists
10:58 - Updates to Outlook in email
13:36 - Wrap up

► Unfamiliar with Microsoft Mechanics? We are Microsoft’s official video series for IT. You can watch and share valuable content and demos of current and upcoming tech from the people who build it at #Microsoft.

Subscribe to our YouTube: https://www.youtube.com/c/MicrosoftMechanicsSeries?sub_confirmation=1
Join us on the Microsoft Tech Community: https://techcommunity.microsoft.com/t5/microsoft-mechanics-blog/bg-p/MicrosoftMechanicsBlog
Watch or listen via podcast here: https://microsoftmechanics.libsyn.com/website

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Nov 1, 2021

Now free to anyone with commercial versions of Office 365 and Microsoft 365. Check out the recent updates to Microsoft Visio. If you're new to Visio, we'll show you how easy it is to get started, as well as how to coauthor and collaborate across Visio for the web and Microsoft Teams. As a Visio expert, get updates to the desktop app, including new integrations that export diagrams to PowerPoint and Microsoft Word or as a process in Power Automate. Mukul Kumar, Senior Product Marketing Manager for Microsoft Visio, joins host Jeremy Chapman to walk you through new capabilities and show you how to get started.

► QUICK LINKS:

00:00 - Introduction
00:41 - What is Visio?
01:36 - Built-in collaboration capabilities
02:50 - Advanced updates for paid expert users
03:29 - Visio desktop app
04:38 - Export to Word and PowerPoint
06:18 - How everyday users & expert users can collaborate
09:38 - Wrap up

► Link References:

Sign up for a trial of the Visio desktop app at https://aka.ms/VisioTrial

► Unfamiliar with Microsoft Mechanics? We are Microsoft’s official video series for IT. You can watch and share valuable content and demos of current and upcoming tech from the people who build it at Microsoft.

Subscribe to our YouTube: https://www.youtube.com/c/MicrosoftMechanicsSeries?sub_confirmation=1
Join us on the Microsoft Tech Community: https://techcommunity.microsoft.com/t5/microsoft-mechanics-blog/bg-p/MicrosoftMechanicsBlog
Watch or listen via podcast here: https://microsoftmechanics.libsyn.com/website

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Oct 19, 2021

Get started with Microsoft's new AI-based privacy management solution for Microsoft 365, which applies intelligence to quickly assess your organization's privacy risks and help anyone working with personal data make the right decisions. Alym Rayani, General Manager for Microsoft 365 Compliance and Privacy, joins Jeremy Chapman to show how you can automate subject rights requests for Microsoft 365 data and ensure integration with your existing solutions using our API.

Privacy requirements universally impact organizations as more privacy regulations are introduced around the globe. And just like security is a top priority, privacy needs to be too. Now you can build a privacy resilient organization where everybody working with personal data is empowered to be part of the solution.

For admins-
We've tailored the experience to what privacy teams care about to proactively identify and protect against common privacy risks.

For privacy managers-
We've built automation for processing subject rights requests at scale, and at quality, whether you're using our built-in experience or tools from a partner.

For users-
Understand privacy risks in the moment, or even in the context of your work with data.

► QUICK LINKS:

00:00 - Introduction
02:19 - See how it works: Everyday user experience
05:41 - Admin experience
08:00 - Policies
10:20 - Subject rights requests
12:38 - Wrap up

► Link References:

Get started with a trial experience at https://aka.ms./TryPrivacyManagement
Find guidance geared towards admins, data officers, and data workers at https://aka.ms/PrivacyManagementDocs

► Unfamiliar with Microsoft Mechanics? We are Microsoft’s official video series for IT. You can watch and share valuable content and demos of current and upcoming tech from the people who build it at #Microsoft.

Subscribe to our YouTube: https://www.youtube.com/c/MicrosoftMechanicsSeries?sub_confirmation=1
Join us on the Microsoft Tech Community: https://techcommunity.microsoft.com/t5/microsoft-mechanics-blog/bg-p/MicrosoftMechanicsBlog
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Sep 27, 2021

We're going to teach you how to use PSTN telephony options with Microsoft Teams Phone. Teams ties together all of the different communications modalities, so you can easily move from one modality to the next. Shift from a text-based chat to a one-on-one voice call. And just like with a video conference, you can easily add people to it to make it a group call.

Beyond pure voice calling, there are rich PSTN telephony capabilities that are available inside of Teams, and we've made it a lot easier to bring any endpoint, including your physical desktop phone to Microsoft Teams, or use the built-in calling functionality that's inside of Teams itself. Scott Van Vliet, Microsoft CVP, joins Jeremy Chapman to show you the latest capabilities and how to set it up.

Operator Connect helps you bring over your existing phone numbers directly from your telephone service operator of choice into Microsoft Teams.
Receive calls from and make calls to normal telephone numbers anywhere, on any device.
Seamlessly transfer calls from your laptop to your mobile device, without having to hang up and redial.
Turn on live captions with real-time speech-to-text AI conversion if you're in a noisy environment.

► QUICK LINKS:

00:00 - Introduction
02:47 - User experience and capabilities
05:42 - How to set it up
06:41 - Match people and services to real telephone numbers
08:41 - Day-to-day management experience
09:35 - Direct routing
10:06 - Wrap up

► Link References:
To learn more go to https://aka.ms/MicrosoftTeamsPhone

► Unfamiliar with Microsoft Mechanics? We are Microsoft’s official video series for IT. You can watch and share valuable content and demos of current and upcoming tech from the people who build it at #Microsoft.

Subscribe to our YouTube: https://www.youtube.com/c/MicrosoftMechanicsSeries?sub_confirmation=1
Join us on the Microsoft Tech Community: https://techcommunity.microsoft.com/t5/microsoft-mechanics-blog/bg-p/MicrosoftMechanicsBlog
Watch or listen via podcast here: https://microsoftmechanics.libsyn.com/website

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Aug 2, 2021

Get your Cloud PCs up and running with Windows 365. Explore the prerequisites, what the imaging and provisioning process looks like, as well as ongoing management. Christiaan Brinkhoff, Principal Program Manager for Windows 365, joins Jeremy Chapman to walk you through the administrator setup in Azure and Microsoft Endpoint Manager, as well as the user experience in the browser and the additional functionality you get when you access your Cloud PC with Remote Desktop apps.

If you're new to Windows 365, it's a Cloud PC that lets you securely stream your Windows experience, including your desktop, apps, settings, and content to any device. Everything is kept simple and familiar from a deployment configuration perspective. If you're a device admin, it will be easy to get everything started and running with Windows 365.

► QUICK LINKS:
00:00 - Introduction
00:50 - Setup experience
01:29 - Build and assign Cloud PCs
02:35 - Configure Cloud PC environment in MEM
04:36 - Create provisioning policy in MEM
06:15 - Assign policies to a group
08:22 - User experience in the browser
10:15 - Benefit of Remote Desktop apps
11:58 - Wrap up

► Link References:
Access a trial for Windows 365 at https://aka.ms/CPCTrial
Find our Windows 365 introduction video with Scott Manchester at https://aka.ms/cloudPCMechanics
For guidance on choosing the right Cloud PC for your specific user types, check out https://aka.ms/CPCsizing
Get a detailed step-by-step guide for setting up Windows 365 at https://aka.ms/deploycpc

► Unfamiliar with Microsoft Mechanics? We are Microsoft’s official video series for IT. You can watch and share valuable content and demos of current and upcoming tech from the people who build it at #Microsoft.
Subscribe to our YouTube: https://www.youtube.com/c/MicrosoftMechanicsSeries?sub_confirmation=1
Join us on the Microsoft Tech Community: https://techcommunity.microsoft.com/t5/microsoft-mechanics-blog/bg-p/MicrosoftMechanicsBlog
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Jun 24, 2021

Need to present a video to a group of people online, but when you play it on your computer and share your desktop, it’s laggy and dropping frames for others in a Microsoft Teams meeting, or maybe it’s missing the audio track?

In this remote and hybrid working tip, Jeremy Chapman from the Microsoft 365 team at Microsoft will show you a simple trick that will avoid those issues using web streaming along with PowerPoint Live as part of a Microsoft Teams presentation, so everyone can watch your video without lag or missing audio.

He'll also explain what’s causing the lag or dropped frames when you share a video using desktop or window sharing and give you a step-by-step tutorial so can share videos the right way in your future presentations.

► QUICK LINKS:
00:00 - Introduction
00:28 - Video playback challenges when sharing your desktop
01:24 - The solution using web streaming
01:58 - Using PowerPoint Live to share and synchronize video playback
02:22 - Demo: adding online videos using PowerPoint on the web
03:34 - Demo: Microsoft Teams meeting experience for the presenter and other participants
04:29 - Demo: Using PowerPoint desktop to add a video from your device
04:50 - Demo: Uploading a local PowerPoint file to enable web-based video streaming in a Teams meeting
05:39 - Closing thoughts and link to similar videos

► Link References:
To find more videos in this series, go to https://aka.ms/WFHMechanics

► Unfamiliar with Microsoft Mechanics? We are Microsoft’s official video series for IT. You can watch and share valuable content and demos of current and upcoming tech from the people who build it at #Microsoft.
Subscribe to our YouTube: https://www.youtube.com/c/MicrosoftMechanicsSeries?sub_confirmation=1
Join us on the Microsoft Tech Community: https://techcommunity.microsoft.com/t5/microsoft-mechanics-blog/bg-p/MicrosoftMechanicsBlog
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Jun 17, 2021

See how Microsoft Viva Insights delivers data-driven privacy, protected insights, and recommended actions to help individuals and teams improve productivity and wellbeing. Engineering leader, Kamal Janardhan, joins Jeremy Chapman for a deep dive and a view of your options for configuration.

If you're new to Microsoft Viva, it comprises four modules that deliver new employee experiences across knowledge, communications, learning, and insights, all in the context of your work. These leverage the foundational technologies of Microsoft 365, Microsoft Graph and AI to deliver a modern employee experience platform.

With hybrid work at home and in the office as the new normal, Viva Insights gives individuals, managers, and leaders the insight to develop healthier work habits and a better work environment. It is an intelligent experience designed to leverage MyAnalytics, Workplace Analytics, and Exchange Online to deliver insights that recommend actions to help prioritize well-being and productivity.

As an individual: Get personalized reminders to book focus time or to take regular mental breaks. Integration with Headspace brings in guided meditations to help relax your mind.

As a manager and a leader: Get granular visibility into work patterns to detect trends like burnout. Stay more connected with your team and minimize attrition.

► QUICK LINKS:
00:00 - Introduction
00:54 - What is Viva Insights?
02:52 - Individual user experience
07:43 - Configuration
08:40 - Manager & leader experience
09:42 - Org leader experience
10:43 - Customization
11:40 - Privacy
12:26 - Wrap up

► Link References:
Learn more about Viva Insights at https://aka.ms/VivaInsights
For more on configuration, go to https://aka.ms/SetVivaInsights
Watch our Essentials episode at https://aka.ms/VivaEssentials
Check out the rest of our series for Microsoft Viva at https://aka.ms/VivaMechanics

► Unfamiliar with Microsoft Mechanics? We are Microsoft’s official video series for IT. You can watch and share valuable content and demos of current and upcoming tech from the people who build it at #Microsoft.
Subscribe to our YouTube: https://www.youtube.com/c/MicrosoftMechanicsSeries?sub_confirmation=1
Join us on the Microsoft Tech Community: https://techcommunity.microsoft.com/t5/microsoft-mechanics-blog/bg-p/MicrosoftMechanicsBlog
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Jun 7, 2021

Go deeper on Microsoft Viva Learning, a central place for individuals and teams to discover personal learning content and build skills within the flow of everyday work. Swati Jhawar, Principal Program Manager for Microsoft Viva, joins Jeremy Chapman to share options for setup, learning content curation, and integration with your existing learning management system.

Microsoft Viva has four modules (Connections, Insights, Topics & Learning) that deliver new employee experiences in the context of their work. Viva leverages the foundational technologies of Microsoft 365, Microsoft Graph and AI to deliver a modern employee experience platform.

With Viva Learning, you have a center for personalized skill development that offers a unique social experience where learning content is available in the flow of work. It recommends and manages the progress of key trainings all from one place and is built on top of SharePoint, Microsoft Search, Microsoft Teams, Microsoft Graph, and Substrate.

► QUICK LINKS:

00:00 - Introduction
01:00 - What is Viva Learning?
02:35 - See the personal learning experience
04:46 - How to share content
06:40 - Content within Teams app and others
08:04 - Setup for admins
09:03 - How to configure required training
10:14 - What’s next for Viva Learning?
10:46 - Wrap up

► Link References:

Watch our Essentials episode at https://aka.ms/VivaEssentials
Build out your SharePoint site with a step-by-step guide at https://aka.ms/SPVivaLearning
For the latest news and updates go to https://aka.ms/vivalearning
Check out the rest of our series for Microsoft Viva at https://aka.ms/VivaMechanics

► Unfamiliar with Microsoft Mechanics? We are Microsoft’s official video series for IT. You can watch and share valuable content and demos of current and upcoming tech from the people who build it at #Microsoft.

Subscribe to our YouTube: https://www.youtube.com/c/MicrosoftMechanicsSeries?sub_confirmation=1
Join us on the Microsoft Tech Community: https://techcommunity.microsoft.com/t5/microsoft-mechanics-blog/bg-p/MicrosoftMechanicsBlog
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Jun 1, 2021

Take a look at new project management options from Microsoft, and how they meet your project needs. From integrated experiences with Microsoft Teams using Project for the web, all the way to Project Operations in Dynamics 365 to support the delivery of project-based services with seamless integration into your ERP system, and manage all phases of your projects.

We've set out to take our mature project management engine with Microsoft Project, and make project management more accessible to everyone in your organization. George Bullock, joins host Jeremy Chapman, to share project management options for sophisticated projects.

Project for the web

Now use it within the context of Microsoft Teams.
Easy to create and manage projects — see completed tasks, track progress, and modify details
Contacts are in Teams, natively, right in your directory service.

Dynamics 365 Project Operations

Project for the web capabilities are embedded within, so core project planning and resource management is the same.
Expanded set of capabilities across sales management and project accounting.
Easily manage your entire project life cycle, from planning to billing and finance.

► QUICK LINKS:

00:00 - Introduction
02:32 - Project for the web in Teams
04:30 - How to manage a more sophisticated project
06:06 - Project Operations in Dynamics 365
08:46 - Billing capabilities
09:33 - Finance capabilities
09:59 - Set up: Project for the web
10:47 - Set up: Project Operations
11:27 - Wrap up

► Link References:
For more on how to set up Project for the web, go to https://aka.ms/ProjectMechanics
Request a trial for Dynamics 365 Project Operations at https://aka.ms/ProjectOperationsTrial
Try Project for the web at https://aka.ms/TryProjectNow

► Unfamiliar with Microsoft Mechanics? We are Microsoft’s official video series for IT. You can watch and share valuable content and demos of current and upcoming tech from the people who build it at #Microsoft.

Subscribe to our YouTube: https://www.youtube.com/c/MicrosoftMechanicsSeries?sub_confirmation=1
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May 24, 2021

Take a look at the new Microsoft Viva Connections, part of your Microsoft 365 subscription, that provides a curated, company branded experience in the context of the apps used every day, like Microsoft Teams. Adam Harmetz, lead engineer, joins host Jeremy Chapman to walk through the user experience, how to set it up, and options for personalizing information sharing by role.

If you're new to Microsoft Viva, it comprises four modules that deliver new employee experiences across knowledge, communications, resources, learning and insights. These leverage the foundational technologies of Microsoft 365, Microsoft Graph, and AI to deliver a modern employee experience platform.

Viva Connections is specifically about boosting employee engagement. This spans everyone in your organization, from everyday users, specific groups in departments, to frontline workers. It expands on your SharePoint home site and newsfeed and is designed to offer a destination that delivers personalized news, conversations, and commonly used resources.

► QUICK LINKS:

00:00 - Introduction
01:45 - Desktop UX
02:24 - Web UX
03:32 - How to set it up through PowerShell
05:54 - Mobile UX
07:26 - How to build adaptive cards
09:40 - Audience targeting
10:34 - How to get started
11:15 - Wrap up

► Link References:

To get started and find PowerShell scripts, go to https://aka.ms/VivaConnectionsPSBlog

Watch our Essentials episode at https://aka.ms/VivaEssentials

Set up Global Nav in your SharePoint Homesite at https://aka.ms/SetupGlobalNav

Watch the rest of our series on Microsoft Viva at https://aka.ms/VivaMechanics

► Unfamiliar with Microsoft Mechanics? We are Microsoft’s official video series for IT. You can watch and share valuable content and demos of current and upcoming tech from the people who build it at #Microsoft.

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Join us on the Microsoft Tech Community: https://techcommunity.microsoft.com/t5/microsoft-mechanics-blog/bg-p/MicrosoftMechanicsBlog

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May 17, 2021

Take a deep dive on Microsoft Viva Topics, which uses AI to organize information into accessible knowledge within the apps and services you use every day. Walk through the admin experience for setup, as well as the controls available to publish and curate topic pages and ensure content accuracy. CJ Tan, Lead Program Manager, joins host Jeremy Chapman to cover the overall experience for users, knowledge managers, and admins.

If you're new to Microsoft Viva, it comprises four modules that deliver new employee experiences across knowledge, communications, resources, learning and insights. These leverage the foundational technologies of Microsoft 365, Microsoft Graph, and AI to deliver a modern employee experience platform.

Viva Topics builds a system that transforms information into knowledge and actively delivers it to you in the context of your work. As many of us are working remotely or in more hybrid office environments, it can be harder to stay informed. With Topics, we connect you to the knowledge and the people closest to it.

► QUICK LINKS:

00:00 - Introduction

01:45 - See how Topics works

03:46 - AI behind the scenes

04:57 - Knowledge manager experience

07:47 - User experience

09:25 - Admin experience- how to set it up

10:58 - Protect sensitive information

12:01 - Scope who can contribute

13:37 - Manually create topics immediately

► Link References:

Watch our Essentials episode at https://aka.ms/VivaEssentials

Find additional tutorials and guidance at https://aka.ms/vivatopics

► Unfamiliar with Microsoft Mechanics? We are Microsoft’s official video series for IT. You can watch and share valuable content and demos of current and upcoming tech from the people who build it at #Microsoft.

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May 10, 2021

Tour Microsoft Viva, the new employee experience platform that connects learning, insights, resources, and communication. Viva is a unique set of curated and AI enriched experiences built on top of and integrated with the foundational services of Microsoft 365. Join Jeremy Chapman as he shares Viva’s capabilities, the underlying tech, and your core options for enabling and configuring Microsoft Viva as a team leader or admin.

Microsoft Viva’s 4 core modules:

Viva Topics - builds a knowledge system for your organization

Viva Connections - boosts employee engagement

Viva Learning - creates a central hub to discover learning content and build new skills

Viva Insights - recommends actions to help improve productivity and wellbeing

As an employee:

Get more time to focus and recharge – no matter where you’re working from.

Connect with others, stay informed and engaged.

Accelerate learning new skills, and balance your time at work.

At an organizational level:

Boost morale and retention and the overall success of your organization.

Foster a new culture of support for employees, so even when not physically together with colleagues, they feel connected to collective goals.

Employees can easily leverage the knowledge and connections of their work community to get things done and feel invested in their career growth.

► QUICK LINKS:

00:00 - Introduction

01:13 - Viva Topics

01:54 - Viva Connections

02:21 - Viva Learning

02:56 - Viva Insights

03:38 - Implementing Viva

04:18 - Upcoming highlights

05:49 - Privacy and security

06:50 - Platform extensibility

08:21 - Wrap Up

► Link References:

For deep dives on all the Viva modules, go to https://aka.ms/VivaMechanics

Learn more at https://aka.ms/Viva

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Apr 26, 2021

Need to share a video with AUDIO during a Microsoft Teams meeting? What used to only be possible in Windows is now also possible in MacOS!

In this work from home tip, Jeremy Chapman from the Microsoft 365 team will show you how to "Include Computer Sound" while sharing your desktop or app windows using a Mac or PC. At the time of release, this is a Public Preview feature in Microsoft Teams for MacOS, so we'll also show how to get that enabled if you don't see the options demonstrated.

► QUICK LINKS:

00:00 - Introduction

00:34 - Demo in Teams to Include Computer Sound

01:40 - Demo of Including Computer Sound after sharing desktop

02:20 - What to do if you don't see the Include Computer Sound options

02:56 - Enabling Preview Features in the Teams Admin Center

03:21 - Closing remarks

► Link References:

Find more shows in our work from home series at https://aka.ms/WFHmechanics

Mar 29, 2021

Do you wish you could take better notes during meetings or classes held on Microsoft Teams? Jeremy Chapman from the Microsoft 365 team demonstrates a new way to automate the process.

Now in Microsoft Teams, keeping detailed notes for your meetings just got easier, with in-context and automated meeting transcripts using the brand-new and AI-driven speech-to-text transcription capability built into Teams.

Once started, you can watch meeting transcription happen in real time. When the meeting is over, the transcript with speaker attribution is available to all meeting participants directly in the meeting's chat. So everyone in the meeting can easily get to it and know what each person said.

► QUICK LINKS:

00:00 - Introduction

00:23 - Meeting notes capability in Microsoft Teams

01:00 - Automated meeting transcription demo

02:13 - Finding the meeting transcript after the meeting

02:55 - Comparison with automatic captions in Microsoft Stream

03:21 - Enabling meeting transcription for Teams admins

03:37 - Closing remarks

► Link References:

Find more shows in our work from home series at https://aka.ms/WFHmechanics

Unfamiliar with Microsoft Mechanics? We are Microsoft’s official video series for IT. You can watch and share valuable content and demos of current and upcoming tech from the people who build it at #Microsoft.

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Mar 22, 2021

If you’ve ever wondered how news anchors or public speakers can stay on point and present their topics in a crisp and concise way, within a limited timeframe, chances are they are using a teleprompter.

In today’s work from home tip, Jeremy Chapman from the Microsoft 365 team will show you how you can use Microsoft Word to easily convert any document into something that works perfectly as a teleprompter, then we’ll show you how to use Microsoft Teams as a way to project this teleprompter screen to a remote presenter or a second device like a phone screen.

► QUICK LINKS:

00:00 - Introduction

00:51 - Converting a Word document for teleprompter use

03:00 - Positioning the prompter screen for eye contact to the camera

03:54 - Using a Microsoft Teams meeting on a phone to send the prompter screen

04:52 - Using the Microsoft Teams web app to join a second meeting to view the prompter for in-person or remote co-presenters

05:41 - Closing remarks

► Jeremy's camera and prompter setup:

Sony A7 II camera with F1.8 55mm lens

Elgato Cam Link 4k USB 3.0 HDMI capture device

Padcaster Parrot Teleprompter Kit

Microsoft Surface Dial to scroll prompter text

Feelworld FW568 5.5 inch 1080p HDMI Camera Field Monitor

Shure MV7 microphone

Blue Compass microphone boom arm

► Link References:

Use Microsoft Teams on the web to join a second meeting for sharing the teleprompter feed at https://teams.microsoft.com

Find more shows in our work from home series at https://aka.ms/WFHmechanics

Unfamiliar with Microsoft Mechanics? We are Microsoft’s official video series for IT. You can watch and share valuable content and demos of current and upcoming tech from the people who build it at #Microsoft.

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Mar 16, 2021

Set up a proactive and always-on service organization with Dynamics 365, from self–service automated actions using intelligent and conversational chatbots and IoT, to high touch customer agent and frontline technician support. Expert Deanna Sparks joins host Jeremy Chapman to share how to combine automation, intelligence and live personnel engagement to take customer support to the next level.

Build a better customer support experience:

• Provide intelligent, proactive and automated self-service

• Issue resolution through conversational IVA

• IVA supports intelligent routing using AI models to escalate customer service requests to field technicians

• Connect to experienced front-line workers through Remote Assist

► QUICK LINKS:

00:00 - Introduction

01:56 - Self-service

03:40 - How to ensure quality of customer experience

06:03 - Field technician’s experience: Field service mobile app

07:16 - Remote assist

07:50 - Self service IVA setup

08:52 - Voice control setup

09:50 - Phone number setup

10:52 - Smart assist setup

11:55 - Field technician setup

12:48 - Wrap up

► Link References:

Watch our Dynamics 365 series with Vanessa Fournier at https://aka.ms/Dynamics365forIT

Set up the Dynamics 365 modules and configure Dynamics 365 with Azure IoT at https://aka.ms/DynamicsAlwaysConnected

Check out our shows on PVA creation at https://aka.ms/PVAmechanics

Unfamiliar with Microsoft Mechanics? We are Microsoft’s official video series for IT. You can watch and share valuable content and demos of current and upcoming tech from the people who build it at #Microsoft.

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Mar 5, 2021

Host webinars directly from the Microsoft Teams environment, and offer unique attendee experiences that help tailor the event to participants' needs. Teams is now one single and familiar tool for all your meeting types. Online meetings can be extended to webinars and scale out to a significantly larger audience. As a Teams user, there is no additional expertise required to set up a Team's webinar. It's a rich, interactive, and engaging experience for both presenters and attendees, combining voice, chat, video, and of course, live reactions.

Troy Batterberry, Microsoft Teams Vice-President, joins host Jeremy Chapman to show you the set up experience before the event, the presenter and attendee experience during the event, and the organizer experience after the event.

Set Up Experience: Easy and customizable. Just hit dropdown menus and select. Host up to a thousand people with full interactivity. If a meeting exceeds one thousand, tens of thousands more participants can join seamlessly using a View Only experience.

Presenter & Attendee Experience:

PowerPoint Presenter View — Establish better eye contact and connection with the audience.

Presenter Mode — Overlay yourself on content, so your attendees feel as if you're speaking directly to them.

Promote attendees to speaker — Allow your audience to interact. Give your attendees an engaging experience, and still stay in control of your event.

Post Event Experience:

See who attended, and how long they joined. Export data from your webinar to build your own custom reports.

► QUICK LINKS:

00:00 - Introduction

01:09 - Audience size

01:47 - Set up experience

03:12 - Attendee experience

04:25 - Presenter View

05:13 - Presenter Mode

06:11 - Promote attendees to speaker

07:02 - Post event experience

07:23 - Wrap up

► Link References:

Try it out for yourself at https://aka.ms/teams_virtual_events

Unfamiliar with Microsoft Mechanics? We are Microsoft’s official video series for IT. You can watch and share valuable content and demos of current and upcoming tech from the people who build it at #Microsoft.

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Mar 3, 2021

Take a deep dive on the recent and upcoming updates in Microsoft 365, including new files experiences across OneDrive and Microsoft 365, new admin controls, and the brand new employee experience platform, Microsoft Viva. With more of us working remotely, we're reliant on being able to securely work on files and content. Microsoft 365 VP, Omar Shahine, joins Jeremy Chapman to share how the newest Microsoft 365 updates help people and organizations to stay connected and secure.

Shared Channels in Teams:

Be part of multiple organizations without having to switch between accounts.

Keep existing team structures, and create new chair channels within those teams.

Lists:

Define custom lists and manage which templates are available to people based on their job role.

Hit milestones on time and automate alerts using rules in Teams. Make editing more efficient with rich text editing capabilities.

OneDrive & SharePoint: Store all your files in a location everyone can access. New team members automatically gain or lose access when they join or leave.

Stream video player: All your meeting recordings in one place. Catch up quickly on calls you missed by searching the transcript.

Microsoft Viva: Search results come to you: Hover over a word or click on it to get more info on a topic page.

Viva Topics: Questions are answered automatically. The more it learns, the richer the content gets on the topic page.

Viva Connections: Unique experiences with personalized news and announcements tailored to your role and location.

For Admins: Unified SharePoint and OneDrive means more consistency with shared controls and reports.

Better reporting for file sync.

Connect common issues and efficiently reach out to your users.

► QUICK LINKS: 00:00 - Introduction

01:17 - Shared Channels in Teams

04:52 - Lists

07:07 - OneDrive & SharePoint

09:51 - Microsoft Viva

12:40 - New for admins

13:49 - Wrap up

► Link References:

For more information about Microsoft Viva, go to https://aka.ms/viva

Unfamiliar with Microsoft Mechanics? We are Microsoft’s official video series for IT. You can watch and share valuable content and demos of current and upcoming tech from the people who build it at #Microsoft.

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Jan 19, 2021

Create intelligent chatbots directly in Microsoft Teams using Power Virtual Agents (PVA). We'll also show how the integration with the Bot Framework Composer lights up new capabilities for building even richer custom experiences. Jeremy Chapman is joined by Emma Archer, Principal Group Program Manager for Power Virtual Agents, who shows you how easy it is to create a new PVA bot in Teams and how to extend it with custom capabilities, leveraging the Bot Framework Composer.

With so many of us working remotely, it can be harder to get your questions answered. We’ve integrated PVA to give you an instant bot authoring canvas to build intelligent and responsive chatbots without even leaving Teams. You can build custom virtual chat experiences to engage with your team, address frequently asked questions, and save time by triaging common IT questions. And the good news is that Power Virtual Agents is included in your Teams license.

Just released to public preview is our deep integration of PVA with the Azure Bot Framework Composer.This offers richer experiences, such as adaptive dialogues that give you a way to code complex event-driven dialogues. Bots can easily switch contexts mid-conversation and then switch back, so they appear less robotic. Or use adaptive cards that give you a rich, interactive display and enable you to incorporate images and videos.

► QUICK LINKS:

00:00 - Introduction

02:03 - See an example of a chatbot

02:55 - How to build your own chatbot

04:54 - How to create a complex interaction

07:21 - Azure Bot Framework Composer

08:39 - See Bot Framework Composer in action

10:39 - How to make chatbots available within Teams

12:33 - Closing notes

► Link References:

Watch an introduction to Power Virtual Agents at https://aka.ms/PVAMechanics

To learn more go to www.powervirtualagents.microsoft.com

Unfamiliar with Microsoft Mechanics? We are Microsoft’s official video series for IT. You can watch and share valuable content and demos of current and upcoming tech from the people who build it at #Microsoft.

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Jan 19, 2021

Get the basics for configuring and managing Microsoft Teams. Watch this video and you'll see the prerequisites for the best Microsoft Teams experience including; planning for network capacity and deployment; org-wide tenant-level controls; as well as ways to customize Microsoft Teams for any organization. Configure Microsoft Teams as part of your install: https://config.office.com Learn more details on configuration of Office 365: https://aka.ms/OfficeITSeries Complete list of Microsoft setting and policies: https://aka.ms/SuccessWithTeams Save this link to watch the whole series on Microsoft Teams Essentials for IT: https://aka.ms/MicrosoftTeamsforIT

Jan 14, 2021

Build a consistent experience for frontline workers with Microsoft Teams updates. Take a look at the latest updates for frontline workers in Microsoft Teams. The past year has revealed a gap that exists for essential workers in terms of equal access to technology. By proactively extending the Team's platform to them, you can avoid workers finding their own potentially risky solutions.

Microsoft Teams can run on either personal devices or shared devices, it's integrated with your back office, and it's secured by design. You can also configure it to meet the specific needs of your frontline workers, their managers, or IT. Everybody benefits, and it's a consistent experience. Daniel Hidalgo, Product Manager for Microsoft Teams, joins host Jeremy Chapman to share Teams updates for:

• Frontline workers- easy sign-in, and new capability called Walkie Talkie

• Managers- new ways to manage your Teams with My Staff portal.

• IT- new policy packages, Team templates to speed up configuration, as well as new options for managing shared devices in Endpoint Manager

► QUICK LINKS:

00:00 - Introduction

02:01 - Demo: sign in, navigate the app

04:08 - Communication elements: tasks, private chats, team conversations

05:37 - Walkie Talkie

07:15 - Create unique apps using Power Apps

09:05 - My Staff manager experience

10:51 - Team templates, policy packages

12:02 - New Endpoint Manager preview features to enable shared devices

13:35 - Wrap up

► Link References: To get started, check out https://aka.ms/TeamsForFrontline

Walk through an entire power app build start to finish at https://aka.ms/PowerAppsMechanics

Build a simplified Azure AD experience called My Staff at https://MyStaff.microsoft.com

Find out more about Azure AD shared device mode at https://aka.ms/MSALdocs

Unfamiliar with Microsoft Mechanics? We are Microsoft’s official video series for IT. You can watch and share valuable content and demos of current and upcoming tech from the people who build it at #Microsoft.

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Nov 17, 2020

Extend information protection controls beyond apps and services to device endpoints with Microsoft Endpoint Data Loss Prevention (or DLP). As more and more users work outside the traditional corporate walls, natively for managing Windows 10 devices and the new Edge browser, they can discover and protect sensitive data as it's being shared or transferred.

If a user inadvertently mislabels a file, DLP will detect sensitive information and apply corresponding restrictions to prevent data loss. Think of DLP as an extra layer of security and a defense in-depth approach before content ends up in the wrong hands, whether that data has been proactively labeled or not. Join host Jeremy Chapman, as he gives an overview of Microsoft Endpoint Data Loss Prevention, shows you the user experience, and shares how easy it is to set it all up.

► QUICK LINKS:

00:00 - Introduction

01:06 - User experience: apply endpoint DLP policies at the file system level

02:18 - How it works: doesn't slow your PC, fully cloud managed, and always up to date

03:05 - Admin experience: how to restrict printing, set up alerts, and set context

06:11 - See how to prevent specific apps from accessing protected files

06:48 - Closing notes

► Link References:

Find a script-based configuration package that you can deploy with your existing tools at https://aka.ms/EndpointDLPGuide

Learn more about EndpointDLP, and try it out for yourself at https://aka.ms/EndpointDLP

Unfamiliar with Microsoft Mechanics? We are Microsoft’s official video series for IT. You can watch and share valuable content and demos of current and upcoming tech from the people who build it at #Microsoft.

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